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Thread ID: 80414	2007-06-22 01:59:00	Photos in Word doc	bpt2 (6653)	Press F1

Post ID	Timestamp	Content	User
561577	2007-06-22 06:00:00	Right click on a photo within the document and choose "format picture" then choose the "compress" button and apply it to all photos in the document. This will delete cropped areas of the picture and reduce the dpi to 96 or 200 depending on what you select. Cheers Lucy	LucyL (2867)
561578	2007-06-22 08:49:00	Before you do anything, make at least one backup of this file, and back up again as a separate file after every successful step because what you want to do is fraught with danger. You can delete older backups as you go along once you have verified update, but all you have to do is corrupt your working file with one doc malfunction and it is history. Also, from personal experience I can tell you that reducing the photo file size at this stage is not going to reduce the document size by much at all. I was cutting photos out of a large doc, shrinking them down in file size by 75% and after inserting/pasting them all back in the file still kept growing. I started a thread on this late last year from memory so it might be worth a search but I don't recall whether I posted the final solution. I hope so! Next time break it into chapters as separate files, it helps to keep the individual file sizes manageable. My file was only about 7-8MB I think and that gave problems so I'm guessing yours is humungous. Cheers Billy 8-{) This is the thread (pressf1.pcworld.co.nz) and what was happening was that Word saved a copy of the original image file as well as the reduced version. As I recall I made a new copy, deleted all images, copied and pasted the text into a new file, then added the photos again, but I guess you won't want to hear that. I'd definitely break it into "chapters" of 10-20 pages each to keep things manageable.	Billy T (70)
561579	2007-06-22 08:57:00	Good advice there BillyT. Word is also notoriously unstable and bad at managing large documents. It also bloats very quickly which is why people generally use proper publishing apps for large multi page docs with lots of images and just import the text from word to save the unnecessary amount of frustration when the whole word file corrupts or just looses all of it's formating for no good reason. Been there and suffered that.:groan: The size your referring to Billy, is pretty normal for a multi page layout with images although most people wouldn't use Word to do it.	winmacguy (3367)
561580	2007-06-22 09:24:00	It would also be more sense to load the finished word doc onto the website as PDF since you can reduce the file size of a PDF to around 100KB and have a perfectly readable file that anyone can download.	winmacguy (3367)
561581	2007-06-22 10:48:00	Word is also notoriously unstable and bad at managing large documents. It also bloats very quickly which is why people generally use proper publishing apps for large multi page docs with lots of images and just import the text from word to save the unnecessary amount of frustration when the whole word file corrupts or just looses all of it's formating for no good reason. It astonishes me when I read this sort of comment. If the options available in Word (I currently use 2003) are utilised I have always found Word great to use, including extended family histories and documents of some hundreds of pages in length (including extensive graphics and photographs). If a lengthy document is being considered, I would always suggest using the Master Document and Subdocuments approach, where the Master Document contains a set of separate files (or subdocuments). The Master Document manages the Subdocuments, allowing the addition or creation of any number of additional Subdocuments such as chapters in a book. I don't often get into arguments over the use of programmes - accepting that most people's opinions are based on good or bad experience. However, I just felt that I needed to say a good word for one of my favourite programmes - Word.	Scouse (83)
561582	2007-06-22 11:05:00	Well being an InDesign/Freehand/Quark user from publishing I would probably have a difference of opinion to you Scouse on what app is best suited for publishing large docs with assorted images with the minimum of fuss in the shortest possible time frame. But that is just my:2cents: I'm currently on InDesign CS3. :) I do like using Openoffice but I would never use it for a multi page layout involving images.	winmacguy (3367)
561583	2007-06-22 11:25:00	I would also be very surprised if a multi-MB Word document containing JPEGs would reduce in size in any meaningful way by making a PDF out of it. JPEGs are already in a compressed format and since they appear, from the description, to make up the bulk of the size of the Word doc, there wouldn't be much reduction in overall size - the text would compress a bit, but that's all... And Scouse: :thumbs: Well said! I agree 100%. The problem, winmacguy, with your selection of publishing programs (InDesign/Freehand/Quark) is that they are relatively obscure for 'ordinary' computer users and also relatively expensive if you already have MS Office or Open Office. They are professional tools more suited for professional publishing situations.	johcar (6283)
561584	2007-06-22 11:51:00	There was a free open source layout app mention on these forums a week or so ago but I never copied the link to it. Regarding jpegs if the file is 2MB in size it can easily be reduced to around 72dpi which is screen res as opposed to 200dpi which is print quality. You will find that it is usually the file size of images that make a layout big rather than the text which is usually fairly minimal in comparison and that by exporting as a low res PDF you can significantly reduce the size of a PDF from the original document size of say 20MB down to say 200-300KB and have a very readable document.	winmacguy (3367)
561585	2007-06-22 12:26:00	I have a large Word document which includes many photos (up to 2MB each). Is there any software or other means of reducing the size (pixels) of the photos within Word? How many pages does your word doc consist of? What font are you using and what point size is your font set to? How many images are in the doc?	winmacguy (3367)
561586	2007-06-22 12:41:00	how would font size/type/number of possibly blank pages affect the final filesize? i'm intrigued EDIT: removed bulk of message, cfb arguing with macfan	motorbyclist (188)
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