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| Thread ID: 95016 | 2008-11-20 19:46:00 | Electronic Filing | echothreezero (6612) | Press F1 |
| Post ID | Timestamp | Content | User | ||
| 721711 | 2008-11-20 19:46:00 | Our work file server is a bit of a mess. I have been bleating to the boss about it for months - I can't find anything. Finally he agreed it needed to be re-hashed, and because of my big mouth I've been tasked with the job of coming up with a solution. I am supposed to research ways to re-arrange everything and come up with a strategy to tidy things up, then some poor bugger in IT is going to have to implement it. Bassically I have to devise a method of arranging everything and also come up with a file-naming convention. As with most companies we have several departments, several different types of files, and 2 job numbering systems. I'm not expecting anyone to do my job for me, but some pointers in the right direction (even just how you do things) would be good. Thanks |
echothreezero (6612) | ||
| 721712 | 2008-11-20 19:50:00 | I would have of keep the server tidy from they day it booted | Silver_Blade (10144) | ||
| 721713 | 2008-11-20 20:02:00 | I'm not sure how to react to that. Either way it wasn't the most useful of responses was it? FYI 1) I am not the IT manager, so it is not my department to setup the file server in the first place. 2) I have worked here for 4 years, the file server has been going for double that. 3) We are a medium-sized company that has grown from a small company. The file-server has grown in an ad-hoc fashion. We did not have the luxury of a clued-up IT manager to enforce things a certain way from the start - we don't even have a full-time IT person. Things have been added to by the various staff that have passed through the doors over the years. 4) Our staff are experts in their field, their field is not "file server tidying". 5) My personal work is well organised, but my system would probably not work for the whole company. I cannot find anything from other departments as every individual has their own system as no system was used from scratch. I have some ideas about how I think things could work, but I'm reaching out to see what others have done to avoid re-inventing the wheel. Helpful comments are appreciated. |
echothreezero (6612) | ||
| 721714 | 2008-11-20 20:12:00 | What kind of files are we talking about? Paper based files in a cabinet or something?? If youre talking about putting whatever on paper on a computer, just use something like a database, or if you have access to a scanner, scan them |
Speedy Gonzales (78) | ||
| 721715 | 2008-11-20 20:16:00 | No files on a file server. We are an engineering and resource management firm. I'm busy trawling through google in search of some File Management papers or similar that discuss filing technique. I may have to visit my local library. |
echothreezero (6612) | ||
| 721716 | 2008-11-20 20:18:00 | I would have of keep the server tidy from they day it booted :thumbs: | Metla (12) | ||
| 721717 | 2008-11-20 20:20:00 | lol. enough out of you. :thumbs: | echothreezero (6612) | ||
| 721718 | 2008-11-20 20:36:00 | This is how I have setup up our fileserver at work, all the data is located on the D drive of the file server, I created a DATA folder and within that DATA folder I created different folders for each production that goes on. And under each production folder sits other sub folders that belong to each department in that production, so the users in accounts department in Production A only have access to that particular folder and nuthing else. Hope this helps..... D (drive) Data Production A Accounts Art Dept Casting Storyliners Script Writers Assistant Directors Production B Same setup as A Prouction C Same setup A |
ronyville (10611) | ||
| 721719 | 2008-11-20 20:40:00 | I have just implemented this for a small group of barristers I support. http://www.knowledgetree.com/ The community version is open source so it cost time more than anything to implement. Implementing something like this removes the need to implement elaborate folder structures and file naming conventions. Hope this helps in some small way. |
HAL9000 (12736) | ||
| 721720 | 2008-11-20 21:40:00 | What resources do you have available to you? Do you just run shared drives to the server? Or are you able to implement some sort of database program? We have an Oracle product that I have to support called Content DB which may be an option. It allows for metadata to be attached to individual files for better searching, and individual permissions can be assigned to folders or files, so that they can be set as public or private. I don't know how affordable it is though. This is Oracle we're talking about. |
Thebananamonkey (7741) | ||
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