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| Thread ID: 111826 | 2010-08-13 07:22:00 | Microsoft Word 2003 help | dianne pierce (13385) | Press F1 |
| Post ID | Timestamp | Content | User | ||
| 1127366 | 2010-08-13 07:22:00 | How can I set up addresses that I use all the time so that the addresses come in automatically when the first two letters of the address are typed. I am using a letter template | dianne pierce (13385) | ||
| 1127367 | 2010-08-13 07:25:00 | Is this a mail merge you are doing? | Snorkbox (15764) | ||
| 1127368 | 2010-08-13 07:31:00 | sorry don't know the correct terminology for it. Just want to type letters and have an address appear automatically when I type the first two letters of that firm.I am not sendingthe same letter to all firms | dianne pierce (13385) | ||
| 1127369 | 2010-08-13 07:40:00 | As far as I know you can't do that in Word unless you start with a template that maybe has field codes in it. It's not like Outlook where Word gets the Email address from the contacts you have. |
Snorkbox (15764) | ||
| 1127370 | 2010-08-13 07:57:00 | Thanks for your help. I know it is possible to do that in Word as it operated like that in a firm where I used to work. It madeit somuch easier than having to type in the same adresses and PO box numbers every time we brought in a letter | dianne pierce (13385) | ||
| 1127371 | 2010-08-13 08:10:00 | This is why they would have set up a template with field codes in it such as an Access database or Excel spreadsheet. The recipient was probably a filtered list that came from other source data. ie a mail merge. So your letter template would be getting the address data from another document as it were. I did not say it could not be done but it would need some setting up and is not natively in Word as such. Have a look here for ideas on how to do this. support.microsoft.com |
Snorkbox (15764) | ||
| 1127372 | 2010-08-13 08:21:00 | thank you so much for all your help. | dianne pierce (13385) | ||
| 1127373 | 2010-08-13 08:36:00 | Depending on the number of addresses you want to do this with you may just need to turn on Auto complete in Word 2003. Still requires setting up though. | Snorkbox (15764) | ||
| 1127374 | 2010-08-13 12:02:00 | Turning on auto complete half worked but I can only complete oneline of the address. Each address has 4 lines which need to be stacked. eg Name of the firm,2nd line requires a name.3rd line needs the PO Box Number and 4th line the city and post code. | dianne pierce (13385) | ||
| 1127375 | 2010-08-13 12:31:00 | So make a spreadsheet with four columns and use those as field codes in a mail merge. Or possibly use auto complete to create one line of data with the four fields and then manually split the one line into four. |
Snorkbox (15764) | ||
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